Main Duties and Responsibilities

Welfare, Safeguarding and Health and Safety

1. To have read and understood the staff handbook and be fully conversant with our policies for the welfare and protection of students. While on duty, all staff are responsible for the care, welfare and safety of students.
2. To have been inducted to at least level 2 safeguarding.
3. Ensure that all St Andrew’s College Language Schools Health & Safety policies are implemented and monitored.
4. Be able to name and identify the First Aid people and follow the First Aid policies on campus.
5. Be familiar with and ready to implement the Emergency Action Plan.
6. Be familiar with and ready to follow the Fire Safety regulations.
7. Know and follow St. Andrew’s College Language Schools’ rules and regulations and those set by the specific campus/centre and share with the students and staff.
8. Know who to talk to and have the contact details of the relevant people in the company and on the campus regarding any concerns with the above.
9. Keep a record of all welfare, safeguarding and Health and Safety problems, solutions and outcomes per guidelines.

The Student Experience

Google Drive

1. Use the Google drive to record, organise and manage the academic programme, including the classing of students, allocation of classes and classrooms, creation of class lists, registers and communication with teachers and Senior Management Team.
2. Use the Master Spreadsheet to record and organise student data and information and plan and process intakes.

Placement tests

1. Liaise with Centre Manger as to location, format (online or paper) and whether welcome speeches will also take place. Format will vary depending on campus facilities.
2. Provide a clear guide to staff as of how to deliver the placement test.
3. Organise the professional monitoring of placement tests.
4. Organise the efficient marking of placement tests.
5. Organise the teaching of temporary testing classes while placement tests are being marked, using the provided St Andrew's College teaching materials.
6. Liaise with Group leaders, where necessary, to clarify the holistic testing process and how students’ results inform classing decisions.

Classing students

1. Create Class Lists and Class Registers of no more than 18 students from the results of the Placement Test, taking into consideration age, level of English, multi-national mix and continuity.
2. Students should know which class they will be placed in ASAP. Same day (for early arrivals), in advance of next day (for late arrivals). Per guidelines.
3. Liaise with Group leaders to approve Class Lists.
4. Maintain accurate, daily class lists and oversee the accurate keeping of classroom registers.
5. Monitor the online class attendance within the first ten minutes of class, per guidelines.
6. Follow up on anything of concern on the online class register.
7. Check that lesson logs are being completed after each class.
8. Present accurate and up to date ‘Teaching and Learning signage/information’ for students, clients and staff in the designated areas on campus.

Student Certificates

1. Organise, advertise and lead in the running of the Students Certificate/Graduation ceremony as directed.
2. Ensure names are accurate by checking in advance of printing with group leaders.
3. Print, in advance, and distribute the students’ certificates, as directed.
4. Where directed, send back-up PDF versions of certificates to group leaders/agents.
5. Return students’ books.

Student records

1. Complete documentation and proper student records as required.
2. Mange the Risk Assessment Forms for ‘out of class’ lessons.
3. Any other paperwork that may be required due to changing circumstances.

Management of Teaching and Learning Team

• Teach when necessary e.g. teacher absence/sickness/insufficient student numbers.
• Represent St Andrew’s College Language Schools positively in all conversations with clients, staff, and the host centre.

Inductions

• Lead the Academic Staff Induction Day, usually one or two days prior to the students’ arrival, following company guidelines and fully induct any new Teaching and Learning staff member who may start during your contract.

Meetings and Working Environment

• Run and record staff meetings and optional sessions corresponding to the needs of the teachers.
• Daily meeting for everyday updates.
• Weekly meeting for whole team feedback.
• Individual meetings if required and for appraisal.
• Facilitate weekly Teacher Development workshops, meetings and others as required.
• Run a functional teacher room/office environment from which to work.
• Use the available space to clearly communicate essential information with the teaching team and other campus staff.
• Keep the provided resources well organised and inventoried, following company guidelines.
• Provide a safe, hospitable and inclusive environment for teaching staff to plan and prepare lessons and foster a positive working atmosphere.
• Monitor and be responsible for all academic resources and equipment.
• Be responsible for the distribution, organisation and stock taking of Students’ and Teachers' books, following company guidelines.
• At the end of contract/summer school term, pack and return all stock and equipment per guidelines.

Maintaining Staff Records

• Maintain accurate staff records, in accordance with company guidelines.
• Create accurate and up-to-date staff rotas/timetables.
• Update staff personnel files as requested and maintain their confidentiality.
• Log accurate weekly record of staff hours.
• Log and maintain an accurate summary of ‘problems, solutions and outcomes’ following company guidelines.

Teachers’ duties and responsibilities

• Manage the academic team and implementation of the Academic Programme delivery per St Andrew’s College Language Schools guidelines and procedures.
• Ensure that a high standard of teaching is maintained. Throughout the department, supporting teachers in planning, preparing and teaching English language lessons that are relevant and appropriate to the students’ learning needs, interests and cultures, whilst following the St Andrew’s College Language Schools’ Academic Programme.
• Be fully conversant with the Senior Teacher and Teachers’ job descriptions and lead and manage their positions accordingly, ensuring that all members of the teaching and learning team adhere to the following:
• Foster a safe and positive atmosphere for both students and colleagues.
• Show initiative, take responsibility and set a good example for students both in and outside the classroom.
• Corridor safety, chaperoning classes to venues etc.
• Be prepared for and ready to integrate and include new students, making sure that continuous enrolment is taken into consideration and that new students are welcomed into classes.
• Be willing to try new approaches in lessons and utilise the potential of the resources in the classrooms.
• Use, be responsible for and exploit students’ books and any materials provided to students that St. Andrew’s College Language Schools deem ‘essential’.
• Work with teaching colleagues to share experience and knowledge.
• Include, in lessons, strategies for independent learning both inside and outside the classroom.
• Deliver student-centred lessons with a strong emphasis on developing oral communication.
• Set clear learning aims and ensure students know what they are learning and why they are learning it.
• Ensure students record their learning achievements in their books.
• Follow the company guidelines on board work.

Teacher Development and Quality Assurance

• Be proactive, offering support to teachers before it is requested, guiding and supporting newly qualified, less-experienced teachers or those needing assistance per guidelines.
• During induction have teaching staff complete a teaching self-assessment/needs analysis at the beginning and end of their contract.
• Organise and contribute to the staff profile (staff room walls).
• Be willing to share knowledge informally or through leading a short teacher development session and look for experienced/knowledgeable teachers who are willing to lead sessions.
• Take part in the employee appraisal system. Additional feedback may be given at the end of the course.

Observations

• A TEFLQ member of staff will perform observations.

Induction

Teaching and Learning Management positions (Senior Teacher and Director of Studies/Academic Manager) are required to attend an induction covering the main aspects of the job: the Google Drive, Teaching and Learning expectations, Child Protection and Safeguarding and company Health and Safety guidelines and, if an inspection year, inspection. Attendance is mandatory as the information and guidance you will receive is essential to your ability to successfully carry out your job.

Induction will be paid at the rate of £11.50 / hour. This payment will be made on completion of agreed contract and on return of all company resources and property.

If your position is residential, meals will be provided from the first students' arrival, and while meals for students are organised on campus.

Additional Duties

Organise ‘Group Leader’ sessions.

• Organise an introduction to the teaching and learning programme and management team, focusing on the teaching practises, the resources and the courses, whilst learning and addressing Group Leader and company expectations.
• Respond to feedback in a timely, positive and constructive manner, whilst following company guidelines.
• Provide support to Senior Teachers in the running of the teacher training programme.

Communication

• Maintain regular contact with Senior Management Team.
• Complete the Daily Feedback Form.
• Report any other arising issues such as staffing shortage, disciplinary issues, safeguarding concerns and urgent feedback from students, teachers or group leaders as necessary.
• Communicate regularly with Group Leaders regarding changes, absences and concerns.
• Promptly inform teachers, students and Group Leaders of any last-minute changes to timetabling.

Establish and maintain regular open communications with:

1. St Andrew’s College Campus Management team: Centre Manager, Activity Manager, Welfare Officer and Activity Leaders 
2. Clients 
3. Senior Management

Provide daily updates with the Company, or ‘other named person’ in an agreed format.